Job Title: Office Manager, Scheduling and Recruitment
Position Summary: We are seeking an organized, proactive Office Manager, Scheduling and Recruitment to serve as the face of our agency. In this role, you will manage Client inquiries, caregiver staffing and talent acquisition while fostering a supportive, family-oriented work culture. Our agency prioritizes and protects our clients, caregivers and employees to actively prevent burnout. The ideal candidate thrives in a fast-paced environment and excels at turning complex logistics into smooth, supportive operations.
Key Responsibilities:
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Support & Culture: Act as the primary point of contact and welcoming face of the company for clients, applicants and caregiving staff. Cultivate a family environment that values and protects our team's well-being, supports morale, and prevents burnout.
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Schedule Management: Maintain and optimize the master schedule using WellSky software. Efficiently resolve last-minute call-outs and schedule conflicts so client care remains uninterrupted.
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Talent Acquisition: Source, screen, and interview candidates for Licensed Nursing Assistant (LNA) and caregiver positions. Evaluate applicants to identify reliable, high-quality talent who fit our supportive culture.
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Onboarding & Compliance: Process background checks, verify credentials, and manage onboarding documentation to ensure full regulatory compliance.
Qualifications:
- Proven organizational and multitasking skills with strong attention to detail.
- Excellent interpersonal communication skills and the ability to remain calm under pressure.
- Proficiency with scheduling software (WellSky experience is a plus), spreadsheets, and standard office technology.
- Prior experience in healthcare or home care operations is highly preferred.
How to Apply: Please submit your resume and cover letter. To demonstrate your attention to detail, please include your favorite pizza topping at the very top of your resume or cover letter.
Since 2004, Executive Home Care has been a critical resource for families looking for in-home care for their loved ones.
Executive Home Care provides outstanding training and benefits for the caregivers we place. The professional development of our staff is important to our clients; they want to know that their caregiver is skilled, knowledgeable, and experienced in the field.
Additionally, our caregivers enjoy attractive benefits in addition to the features of the job that make it inherently rewarding. When you put the two together, you get a winning combination that makes for a great job with incredible long-term potential.
Executive Home Care is currently hiring dedicated, compassionate people who enjoy helping others. As a professional caregiver, you will provide direct care to seniors who need a little help with everyday living.Experience in healthcare is not necessary, and all training is provided.
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